Commercial Property Secretary

Commercial Property Secretary 

Full time, Permanent 

Monday to Friday 9am to 5pm – but may consider marginally less than full time.

Dundee 

Job Purpose: To provide a comprehensive secretarial service and support to fee earners to maximise their availability for legal work and to facilitate the efficient functioning of the department in accordance with the firm’s policies, procedures and work instructions.                

 Main Duties and Responsibilities    

 1.      Overall  

•  Support the firm in its intention to continually grow and develop the practice in all areas.
•  Strive to provide excellence of service to all clients. ·         
• Take a pro-active approach to the work carried out for clients. ·         
• Be alert to any problems being experienced by clients and react positively to these. ·        
•  Take responsibility for noticing client care problems and for solving these. ·         
• Work towards clear objectives that support fee earners in the twin aims of generating and delivering client work.
•  Take part constructively in the performance review process and undertake agreed training and development activities. ·     Adhere to office and compliance procedures including health and safety.    

 2.       Daily Duties             

•   Timely and accurate completion of varied documentation and correspondence as allocated by the Support Manager in accordance with the fee earner instructions and appropriate department styles.
•  Prompt and courteous handling of external and internal telephone calls. 
•  Prompt and accurate noting and delivery of messages written and oral to the appropriate person. 
•  Assisting fee earners with administration as required such as form filling. 
•  Liaise with Support Manager to help plan allocation of work. 
•  Preparation and submission of Land Register applications. 
•   Preparation and submission of LBTT returns 
•   Instruction of Land Register and Companies House Searches and PEC’s.       

 3.       General   

•  Effective use of the firm’s IT systems to maximise efficiency. 
•  Comply with the Firm’s quality system.   

 This job description describes main duties and responsibilities and is not exhaustive.  Job content, duties and responsibilities may be changed from time to time after mutual consultation.  Employees are expected to comply with any reasonable request from the Firm which may be outside their usual job remit. 

SKILLS REQUIRED/EXPECTED   

Fast and accurate keyboard skills in line with Competence Summary Methodical approach to work with good organisational skills and able to work to demanding time scales. Good interpersonal and communication skills. A strong team worker. In depth knowledge of the department’s work. Experience in the relevant area.

If you are interested in applying for the role and possess the relevant experience please send your CV including a note of your current salary to Pearl Steeples, HR Advisor, Caledonian Exchange, 19A Canning Street, Edinburgh, EH3 8HE or email: recruitment@lindsays.co.uk

Lindsays is an equal opportunities employer.

No agencies please.